Food Court Application, Rules & Regulations
SELECTION PROCESS:
Marion County Country Ham Days has a committee that takes an active role in the selection of all food vendors participating in the festival. The committee will choose vendors based on the types of foods offered, the quality of the presentation, and the vendor’s experience with selling food at this type of an event. Our goal is to have a balance and variety of high quality foods offered to the public at Ham Days.
PLACEMENT:
ALL food vendors will be placed in one area (Food Court) located near our food tent with tables and chairs.
QUALITY OF PRESENTATION AND WHAT WE PROVIDE:
We require that all participating food vendors have a professional presentation. Included in your application fee for Ham Days will be one 10ft X 24ft booth space. You are required to provide everything else for your set-up. Your signage and banners need to be clean and professional looking. When submitting this application, we ask that you send in two photographs of your booth set-up. The look of your booth and your unique menu is very important to the Festival committee and is a major factor in the selection process. ANY OUTSIDE COOKING MUST BE DONE ON A PROPANE GRILL.
ELECTRICITY:
We do provide electricity for additional $30 fee. If you need power, you will be required to supply your own extension cords (We recommend to have at least 100 ft).
MENU CHOICES:
Please fill out your top three menu choices on your application. We will do our best to give selected vendors their first choice, but we cannot guarantee they will receive it. We do not want to have numerous vendors selling the same thing at Ham Days.
BEVERAGE POLICY:
Food vendors may sell non-alcoholic beverages from their booth. You as a vendor can sell any product (Pepsi, Coke, etc.) you wish.
INSURANCE & TAX ID NUMBER REQUIREMENTS:
All food vendors participating in this event must have $500,000 of liability insurance per event. Upon acceptance to the festival, you will be required to name Marion County Chamber of Commerce, the City of Lebanon & the County of Marion, Kentucky as an additional insured. We must receive your certificate of insurance 30 days prior to Ham Days. In addition, all applicants must provide us with your current sales tax ID number.
APPLICATION DEADLINE AND NOTIFICATION OF ACCEPTANCE:
The application deadline is June 1, 2023. You will be notified of acceptance ASAP. Please send back a completed application. THIS IS ONLY AN APPLICATION; FILLING OUT THIS APPLICATION DOES NOT GUARANTEE ACCEPTANCE. Please do not send in your fee at this time. We will notify you once you have been accepted and you will have 15 days to send in your fee.
ADDITIONAL IMPORTANT INFORMATION:
Temporary Food Service Permit – Marion County Health Department 270-692-3393
Restaurant Tax to the City of Lebanon – Located at 118 S. Proctor Knott Ave. 270-692-6272 – $25 Due on or before September 1st
Sales Tax to the State of Kentucky – 6%
These fees are your sole responsibility. Once you have been contacted, it will be your responsibility to contact the Health Department and the City regarding the above fees.
BOOTH FEE:
One 10ft x 24ft space is $450.00. ($250.00 if selling only one item)
An additional $30 is required for electricity
Each additional space of the same dimensions will be an additional $450.00. You must specify the space you require on the application.
Please provide at least 3 references on the application.
WATER:
We do not supply water. We recommend you either bring water in or make arrangements with local businesses. Dirty water can be disposed of in the sewage drain as long as it has not been mixed with grease, lard or shortening.
GREASE:
By order of the City, DO NOT DISPOSE of your grease down the storm drains or in the streets. Please make sure you have a way to dispose of it in a safe manner. If you do not follow this rule you will NOT be invited back!
PARKING AND CAMPING:
Please do not leave your vehicle attached to your booth. It will require you to purchase at least one extra space. There is adequate parking located at the St. Augustine School lot located on South Spalding Avenue for a small fee.
You can park a camper, or put up a tent at the City Park. However, there are no washroom facilities if the Swimming Pool is closed and the camping will be considered primitive. No running water or electric will be available.
Camping facilities are also available at the Marion County Fairgrounds located about 1 ½ miles from downtown Lebanon. Contact 270-402-4036.
For further lodging, contact us or go to www.visitlebanonky.com.